Integrate JazzHR with ADP

You've recruited successfully and made the right hire. But now what? Thanks to JazzHR's integration with ADP, you can now seamlessly move candidates into the next stage of their lifecycle as an employee.

Customers with an existing JazzHR account, along with a Run Powered by ADP or ADP Workforce Now account can connect the two using JazzHR's Data Connector. Don't have a JazzHR account yet? No problem. Subscribe and connect to JazzHR directly through the ADP Marketplace.

Once linked, these integrations allow you to export candidates, manage users and enable single sign-on between the accounts. Please note you will need to set up your APPLICANT ONBOARD template for the integration to work properly. Those steps can be found in the hyperlink below!

This article covers:

Connecting Your Existing JazzHR and ADP Accounts

Already have separate JazzHR and ADP accounts? Head to your JazzHR account to start integrating them. Note that you must be a Super Admin in JazzHR and an Admin in ADP in order to connect these accounts.

Before beginning, be sure to copy your JazzHR API key. You'll need this once in ADP. Here's how:

  • Click Settings.
  • Click Integrations.
  • Copy the string of letters/numbers from the "API Key" field at the top of the page.

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Once you've copied your API Key, scroll to the "ADP" section on this same page. From there:

  • Click Connect.

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This will take you to the ADP Marketplace. From here:

  • Click on the JazzHR application in Marketplace.
  • Click Editions and Pricing.
  • Click Purchase.

Screen_Shot_2018-09-12_at_5.29.32_PM.pngOnce in the purchase process, enter your API key in the "Product Settings" screen:

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After purchasing, you'll land on the "My Apps" page within ADP. From here:

  • Click on the JazzHR application block.

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  • Click Allow to enable consent of the integration.

Your accounts are now linked, and you'll be automatically signed in to JazzHR.

Purchasing JazzHR Through the ADP Marketplace

Note that this process is only necessary for new JazzHR customers. If you already have a JazzHR account, follow these steps to connect your existing accounts.

For new users, here's how to sign up and integrate right from the ADP Marketplace:

  • Search for JazzHR in the "Find Applications" search bar. RUN Powered by ADP customers can click here and ADP Workforce Now customers here.
  • Click on the JazzHR block.
  • Click Editions and Pricing from the next page.

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  • Select your plan.
  • Click Purchase.
  • Confirm your plan and pricing.
  • Enter a subdomain for your career page URL from the next page.

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  • Click Allow to enable consent of the integration.

Your accounts are now linked, and you'll be automatically signed in to JazzHR. 

Exporting Candidates from JazzHR

Once you've connected your accounts, start exporting new hires to ADP from JazzHR.

To export candidates from JazzHR to ADP:

  • Click Candidates.
  • Click the name of the candidate you'd like to export.
  • Click the caret drop-down next to the candidate's workflow stage.
  • Click Export Candidate.
  • Select "ADP" from the drop-down.
  • Select a "Hired Date."
  • Click Export.

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The following information will export with each candidate:

  • First Name
  • Last Name
  • Email Address
  • Address
  • City
  • State
  • Zip code
  • Phone Number
  • Start Date

Once you've exported a candidate(s), head into ADP to view and manage their employee profiles. Run Powered by ADP customers will see new exports on their dashboard as part of the "To Do" list:

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ADP Workforce Now customers will see new exports as "In-Progress Hires." Here's how to navigate there in Workforce Now:

  • Click Process.
  • Click HR.
  • Click Hire/Rehire.
  • Click In-Progress Hires.

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Managing Users within ADP

Easily add and deactivate JazzHR users directly from ADP. From your ADP dashboard:

  • Click My Apps.
  • Hover over the JazzHR application block.
  • Click on the gear icon in the upper right-hand corner.
  • Click Manage Users
  • Check and uncheck boxes to either add or deactivate users in JazzHR.
  • Click Save Changes.

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Note that all users added to JazzHR from ADP enter JazzHR as Recruiting Users. You can adjust this on each individual's user profile in JazzHR.

Single Sign-On from ADP

Employees who have been added as JazzHR users (by an ADP Admin) can sign in to JazzHR directly from ADP. Here's how:

  • Click My Apps.
  • Click on the JazzHR application block.

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You're now signed in to JazzHR.

Frequently Asked Questions

 

How do I disconnect the integration?

Head into JazzHR to disconnect this integration. From there:

  • Click Settings.
  • Click Integrations.
  • Scroll to the ADP section.
  • Click Disconnect.

This takes you to ADP. From here:

  • Click My Apps.
  • Hover over the JazzHR application block.
  • Click on the gear icon in the upper right-hand corner.
  • Click Manage Account.
  • Click Cancel.

Do I still need the Data Connector if I purchased JazzHR directly from the ADP Marketplace?

No, customers who sign up for JazzHR directly through ADP will not need to connect with the Data Connector.

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