How to Post a Job

Let's get started by posting a job!

The most important part of your recruiting process can be your job postings. This article will show you how to post and customize a job so that candidates can begin applying to your open positions. Want to see a guided walkthrough? Here's our Job Posting video from the Training Portal.

We’ve updated our job creation tool to make the process more straightforward! If you are looking for the old job creation layout, use the View New Layout toggle in the upper right corner of the page.

This article will cover:

Create A Job

To get started, navigate to the Jobs tab and select +Create Job.

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Post

Create a compelling job description. 

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You must complete all required fields to save or publish your job. Use the Strealimed Job Posting guide on the right side of the page to ensure all required fields are met.

Need help? Here's our Job Posting Best Practice article.

Advanced Options

This section includes Advanced Job Details, Sensitive Data, and Exposure.

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On the bottom of the page, click > See Advanced Options to fill in optional information, such as:

  • Recruiting Workflow Template - Your default template will be pre-selected.
    • Pro Tip: Be sure you select the correct workflow, as this can't be changed once the job is created.
  • Department or Business Unit - Use this field to categorize your jobs
  • Internal Job Codes - Internal or record-keeping categories
  • Salary Range (Public) - Salary range that will be visible to candidates on your job post
  • Salary Range (Internal) - Salary range that will be visible inside of your JazzHR account to Admins, Hiring Managers and Users with the sensitive data privilege turned on
  • EEO Compliance Questions - Add EEO questions to your application, more information here
  • Internal Notes - Free space to include any details/notes about the job

Exposure

This section allows you to control where your job post will be visible when you finish creating it.

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  • SEO Description - Summary of your job description that displays when your job appears in search results and can attract candidates
  • The 3 Toggles/Buttons - Where your job posting is visible. You can click the toggle to change each visibility control. Yes = visible, No = not visible
    • Free Job Syndication - Allows your job to be posted to free job boards
    • Public Search - Ability to remove your company name from the job posting which will make your company confidential and allow you to post a private position
    • Career Page - Ability for this job to be on the career page of your company's website after setting up one of our career page options
  • Once you've chosen your preferred settings, click Update Job to save.

Application

Create your actual job application on the Application tab.

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Combine built-in Candidate Profile Questions with Custom Questionnaires for a cohesive job application. This will be paired with information from the Post tab to display a complete job posting to candidates.

  • Candidate Profile Questions - Select questions from our list of popular questions like name, address, resume, availability, education and more
  • Custom Questionnaires - Add your own custom questions to your application

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Customize A Job

The Workflow, Team, Refer and Advertise tabs of a job are additional features of your job that can optionally be edited but are not essential, as your job post and application are.

Workflow

Manage this job's workflow on the Workflow tab.

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Remember that if your job is posted, there is already a workflow template that you selected on the Post tab unless it's unlocked first. To make changes after you have posted the job, you can either:

  • Edit the template - this may affect other jobs using the same template
  • Unlock this job from the workflow - a job-specific workflow will then be created which allows you to make changes to this job's workflow only

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Team

Decide which users should be part of the Hiring Team for this job on the Team tab.

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Click +Add Team Member and type in the names of individuals or groups to build out your full Hiring Team. Once you've added all team members, select one to be the job's Hiring Manager.

Refer

Invite your team to refer candidates for your job via the Refer tab, the following ways:

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  • Send emails to specific users asking for referrals on either one individual job or all jobs in your account.
  • Spread the word from one of the social media platforms on the right-hand side
  • Create a job link to share this job to any website

At the bottom of this page, track your referrals that have applied

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Advertise

On the Advertise tab, manage your job's syndication.

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Consider sponsoring your job via one of the Paid Job Boards, or review the list of Free Job Boards. You can also send your job to social media outlets via the "Social Networks" section and create a Custom Job Link to post your job on different websites!

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Edit an Open Job

After you have posted your job, you have the ability to make updates.

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First, navigate to the Jobs page, then click into the job you wish to edit. In the top right-hand corner, click the Edit Job button and you will see the same page you saw when you posted the job that includes the Post, Application, Workflow, Team, Refer, and Advertise tabs.

FAQs

I posted a job yesterday, and I'm not seeing it on the job boards. Where's my job?

Jobs can take up to 48 hours to syndicate to the free job boards. If you don't see your job after 48 hours of posting, contact support@jazzhr.com.

Can I leave job-level notes or attachments?

Notes can be input in our "Internal Notes" field in the Sensitive Data area of the Post tab. We don't have the ability to add attachments at the job level.

How can I make sure my jobs get on Indeed's organic feed?

Follow our job posting best practices to ensure you meet Indeed's guidelines. Contact support@jazzhr.com with any questions. 

Can I edit a job after I post it?

Yes,  click the job title from the Jobs page and then Edit Job. Any edits will refresh on the job boards the within the next 24 - 48 hours.

Can I set a job to be private?

Yes, toggle "Free Job Syndication" and "Career Page" (in the "Exposure" section of the Post tab) to No. 

How do I remove a job from the free job boards?

Put it into any status other than "Open" and it should be removed from job boards within 24 - 48 hours. Some paid postings, however, need to be manually removed. Contact support@jazzhr.com if you change your job status and it still appears on job board(s).

 

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