How to Customize Application Questions
After you create your job posting, you may want to customize the questions on the application or edit the job's workflow. You can also choose the individual contributors to this particular job by editing the hiring team by following the steps in this article. Common questions and custom questionnaires allow you to pre-screen candidates without having to dig deep into the resume, or bother with a phone screen. Individual workflows for jobs are a great way to manage a certain hiring manager's unique process or add some extra stages for those reqs with more involved interviews. Managing hiring teams lets you better control who can access your jobs, what they can do, and what notifications they receive.
You can see our bank of "Candidate Profile Questions" here on the top of the screen. Clicking on the pencil icon will allow you to configure the questions that are visible in this section.
- Click the check mark column on the left and make it required by clicking the asterisk column
- The question will then generate in the application preview
Common questions are great for quick screening a candidate -- they show up in the candidate profile under the resume and cover letter, in the Candidate Information section.
You also see you have the ability to add Screening Questionnaire. Custom questions let you pre-screen your candidates without having to make phone screens or sending emails back and forth confirming skills. Attach a questionnaire to a job application for the candidate to fill out while they're applying (but be careful! too many questions can scare candidates away).
- Select one of your already created questionnaires from the dropdown to add it to the job or create a questionnaire on the fly
- Preview the questionnaire in the application preview, found on the top right corner of your screen.
- Or, you can submit a questionnaire to candidate as a web form for them to fill out later on.
How to Customize your Hiring Workflow
You can see which workflow is set up for this job and unlock it from your template here. Create workflows by going into Settings >> Workflows. We do not recommend unlocking your workflow from your template unless you are absolutely certain this workflow will differentiate from the template. For more information on workflows, check out this article.
How to Set up your Hiring Team
The last step is to set up your hiring team. Your hiring team is the group of users are going to be participating in the hiring process. If you haven't added in your hiring team members to JazzHR yet, you'll want to head over to Settings >> People tab to start adding your team! Selecting your users will determine who will receive which notifications and who has access to the job.
- Click the checkbox by "Limit access to the job and its candidates to this hiring team" if you'd like your account to be "locked down" to specific users.
- Type in the name of the person you want to add to the team
- Start typing groups you want to add to the job to more easily manage who access to the job
Frequently Asked Questions
Can I add one-off custom questions to the job application?
You can, however this would be one in the form of a questionnaire.
I want to send a questionnaire out to a candidate after they apply, versus attaching it to the job, is there a way to do that?
Yes! You can click the green plus sign on the candidate's profile under "Questionnaires" to send out an email with a link to web-form version of the questionnaire.
How can I restrict access to users so they only see their jobs?
Just make sure each job has "Limit access to this job and its candidates to this hiring team" is checked on each job to ensure this is happening.
What happens when I make changes to this workflow?
If you unlock it from the job, it will only be reflected on this job. If you want to make changes to all workflows on all jobs, head over to Settings >> Templates.
New to JazzHR? Our onboarding portal can help - check it out here!