Email Notifications and Digests

Keep up with candidate and user activity in JazzHR by optimizing your email notifications and digests in your account.

Email Notifications provide helpful information in real-time to users and Hiring Managers, directly within their inbox, as well as giving them direct inroads into JazzHR to take actions.

Types of Email Notifications

New Candidate

Getting new candidates is exciting—and keeping track of them is important! Get notified each time a candidate applies to one of your JazzHR jobs with New Candidate Notifications emails. Find step-by-step instructions to set up these notification emails here.  

Hiring Manager

The Hiring Manager on each job will receive a number of different email notifications when different events are completed. The Hiring Manager of the job will always receive an email notification when a candidate in his/her job answers a questionnaire. They will also receive email notifications when a team member on the job completes and Evaluation or Interview Guide about the candidate on the job. 

Assessment

When integrating with our Partner Assessment Providers, when a candidate completes an assessment, the user that originally assigned the assessment will receive an email notification. These notifications can be disabled in your user profile.

This is a USER SPECIFIC feature and can only be enabled by the individual user in JazzHR. You cannot manage this or enable this on behalf of another user.

This is set up in your personal profile. To enable/disable Assessment Notifications:

1. Click your initials in the top right corner of JazzHR and choose My Profile

2. Scroll down to the middle section that says Preferences and click the pencil icon

3. Opt-in by checking the box next to Assessment Notification


Email Digests

Email Digests provide helpful information to people, directly within their inbox, as well as giving them direct inroads into JazzHR to take actions. They also provide a comprehensive daily synopsis of new candidates and upcoming interviews.

Digests are sent out overnight and summarize the previous day's new candidate(s) and interviews scheduled for the current day. This is a USER SPECIFIC feature and can only be enabled by the individual user in JazzHR. You cannot manage this or enable this on behalf of another user.

This is set up in your personal profile. To enable Daily Digests:

1. Click your initials in the top right corner of JazzHR and choose My Profile

2. Scroll down to the middle section that says Preferences and click the pencil icon

3. Opt-in by checking the box next to Daily New Candidates Digest and/or Daily New Interviews Digest 

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Types of Digests

  • Daily New Candidates
  • Open Jobs

Daily New Candidates

Turn this digest on to receive a daily email with new candidate information for all jobs on which you are the hiring manager or a member of the hiring team. It will provide links to both the candidate profiles and to launch a quick screen right from the email.

Tip: You may want to revisit your notification settings to prevent redundant emails.

This email will contain the number of new candidates that have applied to jobs for which you are on the Hiring Team. The email will contain a button to launch the Candidate Quickscreen. Also included is the name of each candidate, the job the applied to, and a link to their direct profile.

Open Jobs

Request referrals for all Open jobs in your account with the Open Jobs Digest. Set a frequency and schedule when this email is sent out to your team. Find step-by-step instructions to set up Open Jobs Digest here.

Frequently Asked Questions

When will I receive my daily digest?
Digests are sent after midnight EST.

Why am I receiving a "0 New Candidates" email?
You will receive this email when you are the Hiring Team for an open job that has not received candidates for the day. To stop receiving these emails, you will need to opt-out of the Daily Digest email.

 

 

 

 

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