How to Schedule Interviews

Scheduling and Sharing Interviews

Once you've created and added Interview Guides to your Job, you can begin making use of them. When you move a Candidate into a Workflow Stage that has an Interview associated with it, the Interviews tab will be presented to you with the following options:

  • Start My Interview
  • Schedule Interviews
  • Link

Scheduling an Interview

  1. Click Schedule Interviews link to schedule an Interview in the Jazz calendar integration.
  2. This feature also also allows you to send invites and Interview details to Users that you select, as well as the Candidates themselves.
  3. You will be prompted to select the calendars for whom you want to schedule.
  4. Schedule interviews for the candidate's calendars.
  5. Click Schedule Interview.
  6. You can now select the following when scheduling the interview:
    • Interview you wish to schedule
    • Name the event
    • Choose the interview location
    • Set the interview time
    • Who can see the event
    • Interviewers
    • Notes for the Invitation
  7. Click Schedule Interview & Send Invites.
  8. Click Candidate Agenda tab to send the agenda to the Candidate.

Starting, Completing, and Removing Interviews

    • You can also click Start My Interview to launch the Interview Guide.
    • Click the Link icon to copy and paste the Interview Guide URL into your preferred email/calendar application meeting invitation.
    • This link can be sent to anyone. You do not have to be a User of Jazz to receive this link to conduct an Interview.
    • Interviewers do not have to be a Jazz User in order to make use of our Interview Guide.
    • You can schedule Interviews with anyone, anywhere, at anytime.

In the event you need to cancel a scheduled interview:

  1. Click on the Interviews tab within a Candidate's profile.
  2. Find the interview event you wish to cancel and click on the actions drop down on the right. 
  3. Click Remove Interview
  4. Click OK to the pop up window asking you to confirm the deletion. That will remove the event from the calendar and from the candidate's profile. 
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